When setting up a conference room for professional use, there are many things to take into consideration. Each conference room is going to have its differences, size being one of them and others having to do with the business niche and the specific needs of each meeting. However, there are certain mainstays and 'focus forward' tips for setting up a conference room that exudes professionalism, provides a welcoming environment and gives event planners all the tools required for a successful meeting. Technology You can spot an outdated conference room pretty easy these days. If there is an outdated overhead machine and a simple dry erase board or similar, then the venue could use a technological update.